No matter if it is a startup or a well-established business, companies tend to remain focused on making progress and growth in every possible way. Unfortunately, there are unforeseen circumstances which can seriously disrupt the business workflow within a company. This can lead to great financial loss, thus crippling the business for a long period of time.
To prevent this from occurring, every business, no matter its size, should have a viable disaster recovery plan, especially nowadays when technology has made all this much easier to perform. If you have not implemented a disaster recovery plan in your company, it is time that you do. Here are some options that you could implement to ensure that all of the crucial data and processes are safe at all times.
This is a great method that many companies aim for, as all of the crucial processes are completely automated. A hosted desktop is a great option because it allows you to synchronise complete functioning systems. For example, companies that heavily rely on websites use these systems to keep complete mirrors of their website. Whenever something goes wrong, a complete backup site becomes live and saves the day. More importantly, a hosted desktop is a great way to drive technical costs down, as they can also be used to run applications on the cloud, thus enabling businesses to only invest in computers which are powerful enough to stream online content.
Cloud computing is a similar solution. However, it is strictly scaled for business purposes. Having several cloud computing servers synchronously running can save your company from a disaster in a time of crisis. For example, if your company is offering services of any form to other businesses, it is essential to use different cloud computing solutions to mirror data processing on different locations. If something goes bad on a single site, the processing will slow down but your service will still remain active. This is crucial for a business to business services, as other companies will know that they can certainly rely on your services.
Cloud storage is a great way to backup a variety of important data, and relying on cloud storage is a great way of keeping your data secure. Additionally, the deployment of this service can significantly improve productivity within a company due to all the collaboration benefits the service providers are offering. Another great benefit to this is the fact that the majority of good cloud storage providers use another layer of security by creating additional backups of the data they are hosting.
It is also important to mention that cloud storage options are very cost-effective, as there is no need for a team of IT experts to maintain storage solutions. With cloud storage, the data is accessible from any location that is connected to the internet, which makes the utilisation of stored information an incredibly fast process.
The groundbreaking development of small factor storage devices has revolutionised physical storage options. Great examples are USB sticks and solid state drives that pack immense amounts of storage in a small form factor. Additionally, compared to hard drives, these storage solutions are much more secure, as they are not as sensitive to physical damage. When it comes to transfer speeds, they have significantly changed and storing volumes of data on solid state drives can be completed in a matter of minutes, depending on the file sizes.
However, a great con of this approach is the manual labour required. The above-mentioned disaster recovery solutions are completely automated and require no time investment from the user. Whereas, physical memory data transfer has to be performed manually.
One big advantage that comes from storing files locally and physically is security. Having a piece of equipment stored in another location that is cut off from the online world ensures that the data is literally impossible to breach. Great hosting and cloud services are indeed secure, but there is always someone who could access the data illegally and compromise it.
Communication backup channels
Data is not the only thing that should be kept safe during emergency situations. The company should also rely on different communication channels, where employees will be able to share updates on the emergency, organisational instructions and other important pieces of information.
Nowadays, this is quite easy, because people are equipped with mobile devices that support numerous different forms of communication, such as social media networks, messaging applications, email and specific software solutions made for in-house employee communication. Different channels of communication ensure that communication is made possible in a time of crisis.
How to make a disaster recovery plan
Having all of these options before you doesn’t mean that you are going to be safe unless you have created a disaster recovery plan. The first and most important step that needs to be taken includes identifying the most important data from all of the devices used in the company. Then, a regular update schedule should be set up. Pay special attention to the service provider you are planning to hire, as they should be capable of delivering exactly what your business needs.
These are disaster recovery options that businesses currently rely on. Carefully review which of these is most suitable for your business size and you will easily be able to make your decision. If you don’t have a plan yet, make sure that you create one, as it will keep you out of all sorts of trouble. Use cloud computing and hosted desktop solutions for keeping your processes online, but remember to utilise cloud storage and physical storage for keeping your data safe.